TERMS AND CONDITIONS
Terms and Conditions
Version Date: 23 October 2020
Please CLICK
HERE for a PDF version of the Terms and Conditions.
Please Note: The current version of these Terms and Conditions set out immediately below are effective immediately for new Clients and Third-Party Payers using our Services from 23 October 2020. These Terms and Conditions will become effective and supersede the Terms and Conditions (dated 6 December 2018) for all Clients on 23 October 2020 . Please note that the Terms and Conditions (dated 6 December 2018) are available HERE.
1. Purpose of this Agreement
2. Acknowledgment and Acceptance
3. Additional Documents: Which Applies to You
4. Exchange4free Service Overview
5. Definitions and Terminology
6. Your Exchange4free Account and Use of our Online Service
7. Getting to Know You
8. Maintaining your Exchange4free Account
9. Keeping Your Exchange4free Account Safe
10. Sending Money
11. Receiving Money
12. Payment Account Services
13. Protection of Client Funds
14. When is an FX Contract Formed?
15. Cancellation or Alteration of a Payment Details After a Payment
Instruction
16. Payment of an Initial Margin and Margin Calls
17. Important Information Regarding Payment Instructions
18. Paying Money to Exchange4free
19. Chargebacks
20. Documenting Instructions
21. Cancellation or Alteration After an FX Contract is Concluded
22. Payments or Disbursements from Exchange4free
23. How Much Will You Pay?
24. Currency Conversion
25. Terminating this Agreement and Closing your Exchange4free Account
26. Exchange4free App
27. Prerequisites of Service and Important General Information
28. Personal Data and Account Security
29. Intellectual Property Rights
30. Liability and Indemnity
31. Accessing Our Services
32. When E4F can Terminate this Agreement or Suspend our Services
33. Our Right to Make Changes
34. How We May Contact You
35. Complaints
36. E4F Does Not Provide Advice
37. Other Important Terms
Exchange4Free Limited ("E4F") is authorised by the Financial Conduct Authority ("FCA") as a Payment Institution under the Payments Services Regulations 2017 ("PSR 2017"). We are also authorised as a Money Services Business ("MSB") by Her Majesty’s Custom and Revenue ("HMRC") under the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017 (as amended in 2019)("MLR 2019"). Our FCA firm reference number is 502845 and HMRC licence number is 12192983. You can view our FCA registration online on the FCA website at https://register.fca.org.uk/
1. Purpose of this Agreement
This Agreement sets out the terms and conditions governing the Payment Services and Foreign Exchange Contract(s) provided by E4F to you and your use of those services.
These together with our Privacy and Cookies Policy, all other policies governing our company and all terms and conditions referred to therein, establishes the legal relationship between you and us. This Agreement contains 37 sections and you may go directly to any section by selecting the appropriate link provided. The headings are for reference only. We have included a list of Definitions and Terminologies (in Section 5 below), to assist you while reading this Agreement. Underlined words in this Agreement contain hyperlinks to further information.
We strongly recommend that you read and retain a copy of this Agreement for your records, so that you may refer to it at your convenience. For this purpose, we have made a copy of it available to you in a Durable Medium. We will notify you if and when we make any changes to this Agreement, providing you with an updated copy for your records on each occasion, as applicable. In addition, the latest version will always be available to you to view on our website at www.exchange4free.com
2. Acknowledgment and Acceptance
By choosing to open an Account and/or transact with us, you acknowledge and accept this Agreement and affirm that you fully understand and accept these Terms and Conditions without reservation. Should there be anything contained herein that you do not fully understand, please contact us for further information and/or take independent legal advice from a qualified solicitor or other competent authority.
3. Additional Documents: Which Applies to You
This Agreement refers to the following additional documents, which also apply to your use of our Services:
(a) E4F Privacy & Cookie Policy which sets out the terms on which
we process any personal data we collect about you, or that you provide to
us. It also sets out information about the "cookies" on our Website. By
using our Services, you consent to such processing and you promise that all
data provided by you is accurate;
(b) Our Conditions of Use Policy which sets out the permitted uses and
prohibited uses of our Services;
(c) Our Frequently Asked Questions ("FAQ") which provides answers to
common customer questions; and
(d) In order to receive some of our Services, you may be asked to agree to
additional terms and conditions (including those referred to in Section 37)
which we will notify you at the relevant time.
For clarity, the additional documents and the parts of this Agreement, which incorporates the additional documents, are not "framework contracts" for the purpose of the EU PSD2 (Payment Services Directive) or any implementation of that directive in the EU or EEA.
4. Exchange4free Service Overview
Exchange4free is a global payment services institution enabling private and corporate clients to send and receive money online as follows:
4.1 Send Money. Send money online and make international business payments
worldwide
4.2 Receive Money. Accept payments from friends, family and customers via
International Electronic Funds Transfer (EFT), credit card, debit card or
any other payment method offered by E4F
4.3 Payment Account Services. E4F offers a transactional payment account and
service to receive funds into your Payment Account, convert and move funds
between supported currencies within your Payment Account, pay other E4F
Payment Account holders, and make payments from your Payment Account to your
own or third-party bank accounts worldwide
5. Definitions and Terminology
In this Agreement:
"Agreement" means these general terms and conditions, together with all
schedules and attachments forming the Agreement, the Application form and
shall extend to include each and every FX Contract (each as amended from
time to time).
"App" means the mobile application software, the data supplied with the
software and the associated media.
"Application" means the online application form, which you complete and
submit to us for the purpose of using our services as described in this
Agreement.
"Authorised User" is any person who you notify us, in writing or via email,
and whom we accept has authority to act on your behalf.
"Authorities" includes any judicial, administrative, public or regulatory
body, any government, any Tax Authority, court, central bank or law
enforcement body, or any of their agents with jurisdiction over E4F.
"Balance" means any amounts held in your E4F User Account.
"Business Day" means a day on which commercial banks are open for business
in England excluding Saturdays, Sundays and bank holidays.
"Cancellation Event" means a situation where we elect at our discretion to
cancel an FX Contract under the terms of this Agreement or due to: your
death, illness, threat of legal action against you or an Insolvency
Event.
"Chargeback" means a Client payment that is reversed by the bank.
"Client" means a customer (or customers for a joint account), together with
(if relevant) its subsidiaries, affiliates, successors and/or assignees, as
well as where relevant its officers, directors, employees and agents, who
has registered, opened and been approved for an E4F User Account as per
Section 6
"Client Account" means your account with us, which is maintained by us for
the purpose of recording credits and debits and other necessary information
to allow you and/or an Authorised User(s) to enter into Spot and Forward
Contracts.
"Close Out" or "Closing Out" means, in relation to an FX Contract, to close
out, unwind, cancel or otherwise terminate.
"Commercial Terms" has the meaning as described in clause 14.3 of this
Agreement.
"Compliance Obligations" means obligations of E4F to comply with Laws,
regulations, international guidance, internal policies or procedures,
requests and/or demands from Authorities such as reporting and/or disclosure
obligations and laws requiring us to verify the identity of our customers
and carry out customer and transactional due diligence.
"Consumer" means a consumer within the meaning of Section 12 of the Unfair
Contract Terms Act 1977, Regulation 2 of the Unfair Terms in Consumer
Contracts Regulations 1994, Article 2 of the E- Commerce directive
(2003/31/EC), Article 2 of the Electronic Commerce (EC directive)
Regulations 2002, Article 2 of the Distance Selling directive 97/7/ EC.
"DPA" means the Data Protection Act 2018.
"Durable Medium" means a medium which allows you to store information in a
way accessible for future reference for a period of time adequate for the
purposes of the information and which allows the unchanged reproduction of
the information stored.
"E4F Platform" means the online system offered by E4F to Clients to send and
receive payments via International Electronic Funds Transfer (EFT), credit
card, debit card or any other payment method offered by E4F
"Exchange4free (E4F) User Account" means the Client Account you have
opened with E4F in accordance with the terms of this Agreement including a
login portal with its own unique Member ID and Password in order to receive
money, hold balances in multiple currencies (‘E4F Payment Account’), make
payments, monitor Transactions, set up beneficiary accounts and other
related functions via the E4F Payment Platform.
"FCA" means the Financial Conduct Authority situate at 12 Endeavour Square,
London, E20 1JN or any successor body thereto responsible for regulating us
within the United Kingdom.
"FCA Rules" means the FCA Handbook of rules and guidance.
"Financial Crime" means money laundering, terrorist financing, bribery,
corruption, tax evasion, fraud, evasion of sanctions (economic or trade),
and/ or any acts or attempts to circumvent or break any Laws relating to the
services provided under this Agreement.
"Firm or Fixed Order" means a Spot Contract or Forward Contract, which is
scheduled to take place at a time in the future when the exchange rate meets
the E4F Target Rate.
"Force Majeure" means events or causes beyond the reasonable control of the
affected party including, but not limited to:, war (whether declared or
not), sabotage, riot, insurrection, civil commotion, national emergency
(whether in fact or law), martial law, fire, flood, cyclone, earthquake,
landslide, explosion, power or water shortage, failure of a transmission or
communication network, epidemic, quarantine , strike or other labour
difficulty or expropriation, restriction, prohibition, law, regulation,
decree or other legally enforceable order of a government agency, breakage
or accident, change of International, State or Commonwealth law or
regulation or any damage of machinery or systems, unless occurring as a
result of an act, omission, default or negligence of the affected party.
"Forward Contract" means a contract conferring the obligation, to buy or to
sell a specified amount of a currency at a specified price within a
predetermined point in time, usually more than 3 days after the contract is
entered into.
"FX" means foreign exchange.
"FX Contract" means each and every foreign exchange contract entered into
between you and us.
"Group Company" means any entity that directly or indirectly controls,
is controlled by, or is under common control with another entity.
"Initial Margin" means an initial amount payable by you as security on
concluding a Margined Transaction.
"Insolvency Event" means in relation to you, your subsidiaries, affiliates,
successors and/or assignees, as well as your officers, directors, employees
and agents:
If such person dies, becomes of unsound mind, becomes insolvent (or in
Scotland, apparently insolvent), a bankruptcy petition (or in Scotland, a
petition for sequestration) is presented against any such person;
Any steps are taken to appoint an administrator, judicial factor or similar
officer to any such person or to otherwise apply to the court for a
moratorium or make a proposal to creditors for a voluntary arrangement or
any such person grants a trust deed for creditors or takes any action with a
view to the readjustment, rescheduling forgiveness or deferral of any part
of any such persons' indebtedness or any such person enters into any
arrangement, compromise or composition with or assignment for the benefit of
its creditors or any class of them (except for the purposes of a solvent
reconstruction or amalgamation), or a receiver, receiver and manager, or
other controller, administrator or similar officer to be appointed with
respect to, or takes control of, any such person or assets and undertakings
of any such person.
"Instruction" means any instruction or request given by telephone, letter
via email, through E4F’s online platform, our app or face-to -face by the
Client or an Authorised User(s) relating to the execution of an FX Contract
or Payment Service.
"Laws" means any local or foreign law, regulation, judgment, court order or
sanctions regime.
"Margin Call" has the meaning as defined in Clause 14.3.
"Margined Transactions" means an FX Contract in which you may be liable to
make further deliveries during the term of the FX Contract, including
without limitation Forward Contracts.
"Online Service" means all services available to you on our online platform,
accessed via the internet, including but not limited to setting up and
registering a client account with us, accessing your client account, booking
transactions, setting up beneficiaries, viewing transaction history etc
"Payment Service Provider" means any of the following persons when they
carry out payments:
Authorised payment institutions;
Small payment institutions;
EEA authorised payment institutions;
Credit institutions
Electronic money institutions;
The Post Office Limited;
The Bank of England, The European Central Bank and the National Central Bank
of EEA States other than the United Kingdom, other than when acting in their
capacity as a monetary authority or carrying our other functions of a public
nature;
Government departments and local authorities, other than when carrying our
functions of a public nature.
"Payment Services" mean all products, services, content, features,
technologies or functions offered by us and all related websites,
applications (including the App), and services (including the Website)
including the execution of payment services on your behalf where such
payment services are within the scope of the Payment Services Regulations
2017.
"Purchase Currency" means the currency being bought by you and sold by
us.
"Regulations" means Payment Services Regulations 2017.
"Sale Currency" means the currency being bought by us and sold by you;
"Security Credentials" means without limitation, a username, password, items
of memorable information, one-time pin code (OTP) and any other security
requirements we may require from time to time.
"Settlement Date" means in relation to a Spot or Forward contract, the date
by which the Sale Currency must have arrived in cleared funds in the bank
account, which we specify in the Trade Confirmation Notice.
"Spot Contract" means a contract conferring the obligation to buy or to sell
a specified amount of a currency at a specified price within two (2)
Business Days after the contract is entered into.
"Spread" means the difference between the exchange rate obtained by E4F from
its banking counterparty and the exchange rate offered to the client.
''Tax Authority" means UK or foreign tax, revenue or monetary authorities
(e.g. HMRC).
"Termination Date" means the date at which this Agreement is deemed to come
to an end and the obligations which it enforces cease to be enforceable,
except those clauses that specifically state that they survive
termination;
"Trade Confirmation Notice" means an email or text message sent to you by us
confirming the Commercial Terms of the already legally binding FX
Contract.
"Value Date" means the date your Purchased Currency becomes ready for
delivery.
"We". "Us", "Our", E4F, Exchange4Free or the "Company" shall mean
Exchange4Free Limited a company incorporated under the laws of England and
Wales with company number 05150925 and whose registered office is at Unit
207, The Light Bulb, 1 Filament Walk, Wandsworth, SW18 4GQ, United Kingdom
and is authorised by the Financial Conduct Authority ("FCA") as a Payment
Institution under the Payments Services Regulations 2017, when it comes into
force. We are also authorised as a supervised Money Services Business
("MSB") by Her Majesty’s Custom and Revenue ("HMRC") under the Money
Laundering, Terrorist Financing and Transfer of Funds (Information on the
Payer) Regulations 2017 (as amended in 2019) ("MLR 2019"). Our FCA firm
reference number is 502845 and HMRC licence number is 12192983.
"Website" means any webpage, including but not limited to
www.exchange4free.com, where we provide the Services to you.
6. Your E4F User Account and Use of our Online Service
6.1 Opening a Client Account
E4F offers both Personal and Business accounts.
In order to use the Payment Services offered by E4F you are required to
register an E4F User Account.
During the registration process you may be required to provide some
information about yourself or your company. You agree that the information
you provide to us is accurate and that you will keep it accurate and
up-to-date at all times.
E4F reserves the right to decline or reject the opening of a Client Account
in our sole discretion and for any reason whatsoever.
6.2 About your Exchange4free (E4F) Account
(a) Your E4F User Account allows you to perform foreign exchange services
and money transfers or to send or receive payments.
(b) Any money held on your E4F User Account will not earn any interest.
(c) You may transact in any currencies that we support from time to
time.
(d) Certain limits may be placed on your E4F User Account depending on your
country of residence, verification checks or other legal considerations.
Please contact us if you have any questions about these limits.
(e) The money held on your E4F User Account belongs to the person or legal
entity, which is registered as the E4F User Account holder.
(f) Unless you have our (E4F’s) consent in writing, you must not allow
anyone to operate your E4F User Account on your behalf.
6.3 UK Financial Services Compensation Scheme DO NOT apply. Your E4F
User Account is not a bank account. You acknowledge that the UK’s Financial
Services Compensation Scheme (FSCS) does not apply to your E4F User Account
(i.e. you will not have recourse to FSCS), accordingly in the event of our
insolvency, you may lose the money held in your E4F User Account. Protection
is provided by segregation of client funds and safeguarding same as
required. These are requirements under the EU and UK Payment Service
Regulations 2017, which are designed to ensure the safety of funds held in
payment accounts like your E4F User Account, as set out in Clause 10.
6.4 By using our Online Services you will be able to obtain information
relating to the balance and transactions on your E4F User Account, create
and manage beneficiary information, issue instruction(s) to us to execute FX
Contracts and/or Payment Services or use such other facilities as we may
from time to time make available through our Online Services.
6.5 When activating any of our Online Services, and before being granted
access, You will be asked to set up your unique Security Credentials and any
other security requirements we may require from time to time.
6.6 We may change the minimum specification required to access Online
Services and make operational changes to and alter the services currently
available, at any time. We will always notify you of such change by either
placing a message on our website, through the mobile app or by emailing
you.
6.7 We may suspend the ability for you to access the Online Services if it
conflicts with applicable laws or if we reasonably believe it necessary for
security reasons. We may ask you to change or update your Security
Credentials at any time and you agree to change or update your Security
Credentials if we ask you to.
6.8 It is important that you take care when issuing any Instructions. You
will be liable for all Instructions made when using our Online Service
including instances of any misuse, fraud or abuse by you or where you have
disclosed Security Credentials to a third party.
6.9 You are responsible for obtaining, maintaining and ensuring
compatibility of your own equipment when using any of our Online
Services.
6.10 We will not be responsible for any loss of or damage to your data,
software, computer, telecommunications or other equipment caused by your use
of any of the Online Services unless such loss or damage is directly and
solely caused by our negligence or deliberate default.
6.11 You are responsible for ensuring that your equipment is free from
viruses and other malware and we will not be responsible for any losses
incurred by your failure to do this.
6.12 We are not able to guarantee that your access to any of the Online
Services will be uninterrupted, continuous or error free.
6.13 We shall use reasonable endeavours to keep all our Online Services free
from viruses and corrupt files but we cannot guarantee that they will be
free from infection by viruses or anything else with contaminating or
destructive properties.
6.14 You must not misuse any Online Services by knowingly introducing
viruses, Trojans, worms, logic bombs or other material which is malicious or
technologically harmful. You must not attempt to gain unauthorised access to
any of the Online Services or any server, computer or database connected to
any Online Services. You must not attack our Online Services via a
denial-of-service attack or a distributed denial-of service attack. By
breaching this provision, you would commit a criminal offence. We may report
any such breach to the relevant law enforcement authorities and we will
co-operate with those authorities by disclosing your identity to them. In
the event of such a breach, your right to use any and all Online Services
will cease immediately. We will not be liable for any loss or damage caused
by a distributed denial-of-service attack, viruses or other technologically
harmful material that may infect your equipment.
6.15 Our Online Services use a very high level of encryption and the use of
such encryption may be illegal in some countries outside of the UK. You
should ensure that you do not knowingly use any of our Online Services if
this is not permitted by local law.
6.16 You must take all reasonable precautions to keep safe and prevent
fraudulent use of any Online Service account you have enabled and any
associated security details. These precautions include, but are not limited
to the following: (a) treat security details as confidential, (b) never
share or allow someone else to use your security details, (c) use anti-virus
software, anti-spyware software and a personal firewall to keep your
personal computer secure, (d) never access any Online Service from any
computer or mobile device connected to a wireless or local area network
(LAN) such as a public internet access device, (d) never record security
details on any software which retains it automatically, (e) once you have
logged on, do not leave the device from which you have accessed it or let
anyone else use that device until you have logged off, (f) never access our
website from a link in an email and enter your security details, always
access your account via www.exchange4free.com, and (g) always be sure that
you know the person or company you are sending money to.
6.17 You must inform us immediately by telephoning or writing to us should
you suspect or discover that someone else knows your Security Credentials or
you believe that your security details may have been misused. If your
security details are lost or stolen, or you suspect that someone has used or
tried to use them, you must tell us without delay. If your security details
have been used to access any Online Services and we have not received any
notification of any unauthorised use from you, we will act on any
Instruction we receive and will not be liable for any losses incurred by
you.
6.18 If you dispute that you have carried out a transaction using our Online
Services we will investigate and shall expect you to co-operate with us and
local law enforcement in any investigations.
6.19 You can end your access to your account at any time by contacting us
via telephone or email or by deleting the mobile app from your device, for
the avoidance of doubt this does not terminate this Agreement.
7. Getting to Know You
We are required by law to carry out all necessary security and customer due diligence checks on you (including any parties involved in your transaction for example, the recipient of your funds) in order to provide any Services to you. You agree to comply with any request from us for further information and provide such information in a format acceptable to us. In addition, you agree that we may make, directly or through any third party, any inquiries we consider necessary to validate the information you provide to us, including checking commercial databases or credit reports. You authorise us to obtain one or more of your credit reports, from time to time, to establish, update, or renew your E4F User Account with us and/or in the event of a dispute relating to this Agreement and activity under your E4F User Account.
8. Maintaining your E4F User Account
8.1 Transaction history is displayed on your Exchange4free online
Account. All your transactions are recorded in the transaction history
section of your E4F User Account. You may access this information after you
have logged into your E4F User Account. We have allocated a reference number
to each transaction; you should quote this reference number when
communicating with us about a particular transaction.
8.2 Check your E4F User Account regularly. You must check your E4F User
Account regularly and carefully and contact us immediately if you don’t
recognise a transaction or think we have made a payment incorrectly. You
must tell us about any unauthorised or incorrectly executed transactions
immediately, but no later than 13 months from the transaction; otherwise you
may not be entitled to have any errors corrected.
8.3 You accept the risks of holding balances in multiple
currencies. You agree and accept all the risks associated with
maintaining balances in multiple currencies including any risks associated
with fluctuations in the relevant exchange rates over time. You agree that
you will not use our Services for speculative trading.
8.4 No negative balance in your E4F User Account. You promise to always
have a zero or positive Balance in your E4F User Account. If your E4F User
Account goes into a negative balance as a result of a chargeback, reversal
of a transaction, deduction of fees or any other action carried by you, you
promise to repay the negative balance immediately without any notice from
us. We may send you reminders or take such other reasonable actions to
recover the negative balance from you; for example, we may use a debt
collection service or take further legal actions. We will charge you for any
costs we may incur as a result of these additional collection efforts.
8.5 Taxes. You are responsible for any taxes, which may be applicable
to payments you make or receive, and it is your responsibility to collect,
report and pay the correct tax to the appropriate tax authority.
9. Keeping Your E4F User Account Safe
What to do to preserve the safety and integrity of your E4F User Account.
You MUST:
(a) Change your password regularly and ensure that it isn’t reused across
other online accounts.
(b) Please contact us if anyone asks for your E4F password. We will
never ask you for this.
(c) Always follow recommended password management practice for
example: https://support.google.com/accounts/answer/32040?hl=en.
(d) Set up 2-step authentication where prompted.
(e) Keep your e-mail account secure. You may reset your E4F User Account
password using your email address. Let our customer support know
immediately if your email address becomes compromised.
(f) Ensure that your mobile number is kept updated on your E4F User Account,
so that you may receive the one-time pin code (OTP) which we will send to
you as part of our security credentials when accessing or using your E4F
User Account. Please let our customer support team know immediately if your
mobile number has changed or becomes compromised.
(g) Contact us if you suspect your E4F User Account has been compromised. If
you suspect your E4F User Account or other security credentials are stolen,
lost, used without your authorisation or otherwise compromised, you must
contact our customer support immediately; you are also advised to change
your password. Any undue delays in notifying us may affect the security of
your E4F User Account and also result in you being responsible for financial
losses.
You MUST NOT:
(a) Disclose your E4F User Account password or your unique customer
reference number (which we refer to as a Member ID). Keep them safe. For all
interactions with us, you will be asked to provide your Member ID, so as to
identify you and your account details. As mentioned above, we will never ask
you for your E4F User Account password.
(b) Let anyone access your E4F User Account or watch you accessing it.
(c) Use any functionality that allows your login details or passwords to be
stored by the computer or browser you are using or to be cached or otherwise
recorded.
(d) Do anything, which may in any way avoid or compromise the 2-step
authentication process.
10. Sending Money
E4F enables Clients to send money online and make international business payments worldwide via the E4F Platform.
10.1 Setting up your payment order: You must set up your payment order
when you log your transaction on your E4F User Account. Your order may
either be:
(a) a "Fixed Source Order" which is a payment order where you indicate that
you wish to send and convert a fixed amount of Source Currency to your
recipient whom will receive the converted amount in the Target Currency;
or
(b) a "Fixed Target Order" which is a transfer where you indicate that you
wish to send and convert a fixed amount of Target Currency to your recipient
from the Source Currency you pay into Exchange4free.
You can only set up a Fixed Target Order for certain Source Currencies.
10.2 When is your transaction received? If your transaction is booked
with us and we have received your funds after 5pm on a Business Day or on a
non-Business Day (i.e. a Saturday, Sunday or Bank holiday), it will be
deemed received on the next Business Day. Because of time differences and
local payment cut-off times, we recommend that in order to avoid any payment
delays you send funds to us immediately on booking the transaction.
10.3 What happens after you have submitted your transaction? Once we
have received your transaction order, we will send you a Trade Confirmation
Notice by email and text message. Each transaction is given a unique
transfer number and is shown in the transaction history on your E4F User
Account. You should quote this transfer number when communicating with us
about a particular transaction.
10.4 You need to provide us with sufficient funds before we can process your
transaction. We will only process your transaction if we hold or have
received sufficient cleared funds from you. It is your responsibility to
fund your transaction in a timely manner. We are not responsible for the
time it takes for the money to be sent to us by your bank or payment service
provider.
10.5 Verification checks may increase the time for processing your
transaction. We carry out verification checks, and these checks may
increase the time it takes to process your transaction. We are not
responsible for any delays as a result of carrying out those checks.
10.6 We will use reasonable efforts to ensure funds arrive at your
recipient’s account within the notified timeframe. We will use
reasonable efforts to ensure that the funds arrive in the recipient’s bank
account or payment account within the timelines notified to you or otherwise
specified in our FAQ/Help section. We do not have any control over the
time it may take for the recipient’s bank or payment provider to credit and
make available funds to the recipient.
10.7 Refusal of your transaction. If we are unable to complete your
transaction, we will let you know and, if possible, the reasons for the
refusal and an explanation on how to correct any factual errors. However, we
are not required to notify you if such notification would be unlawful. E4F
reserves the right not to provide a reason for the refusal of a transaction.
10.8 You may cancel your transaction before your funds are
converted. You may cancel your payment order by following the
instructions set out in our FAQ/Help. You cannot cancel your payment
order once your funds have been converted into the Target Currency you
requested.
10.9 You must ensure the information you provide to us is correct. You
must make sure that the information you provide when setting up a
transaction is accurate. If we have processed your order in accordance with
the information you have provided to us it will be considered correctly
completed even if you have made a mistake.
10.10 What happens if you provide us with incorrect information? If you
provide incorrect information with your payment order, we will use
reasonable efforts to recover the funds for you, and may need to charge you
a fee for that. We will, however, not be liable for any losses incurred.
11. Receiving Money
E4F enables Clients to receive payments from third-party Clients via Electronic Funds Transfer (EFT), Debit and Credit cards, Payment Account transfers, or any other payment method offered and supported by E4F to Customers.
11.1 Activating your E4F User Account to Receive Money. You need to login to
your E4F User Account and activate your account in order to start accepting
payments from other Clients as follows:
(a) activate your E4F User Account for ‘Payment Account’ services where all
incoming funds will be credited to your E4F Payment Account and relevant
currency balance held with E4F; or
(b) upload your settlement bank account details into your E4F User Account
into which E4F will settle all funds owing.
11.2 Sending a Payment Request. You can login to your E4F User Account
and send a payment request to a third-party payer who needs to make a
payment to you. It is the sole responsibility of the Client to ensure that
the information loaded onto the payment request is complete and accurate.
11.3 Receiving Money via your Website. You may set up an Online Payment
Button on your website by copying the Payment Integration Code found in your
E4F User Account login and placing it on your nominated website
11.4 Third-Party Payers. E4F can only complete and process payments to
Clients on behalf of third-party payers, who are referred by the Client to
use our Payment Services, if the Payer has registered as a Client with E4F
as per Section 6.1
11.5 Payment Processing Agreement. Corporate clients are required to sign a
Payment Processing Agreement if you receive payments from third-party Payers
using other payment methods other than Bank Deposits (or EFT’s).
12. Payment Account Services
E4F offers Clients a transactional Payment Account under ‘Payment Services’
activities as follows:
(a) Receive funds into your Payment Account, and
(b) Convert and move funds between supported currencies within your own
Payment Account
(c) Make payments to third-party E4F Payment Account holders
(d) Make payments from your Payment Account to your own or third-party bank
accounts worldwide
12.1 E4F do not store or holds funds and we are not a deposit taking
institution. Clients are required to use the Payment Account as an active
transactional account for payment and business purposes only.
12.2 Multiple Currencies. E4F offers Clients the ability to receive funds
into their Payment Accounts in multiple currencies which are subject to
change with or without notice from E4F.
12.3 The Terms and Conditions outlined in Sections 10 and 11 apply to
Sending Money from your Payment Account and Receiving Money into your
Payment Account.
13. Protection of Client Funds
We understand the importance of ensuring the security of clients' assets and you can be confident that, as in all areas of our business, we comply with the regulatory requirements.
13.1 Funds received in accordance with a Payment Instruction will be subject
to the segregation requirements as set out in the Regulations and are
referred to as "Relevant Funds".
13.2 Relevant Funds are held in segregated bank accounts, which are
independent of our business bank accounts. In the event that we continue to
hold Relevant Funds at the end of the Business Day following the day that
such funds were received for whatsoever reason including but not limited to
us not being in receipt of a complete Payment Instruction, the Relevant
Funds shall be placed in a safeguarded bank account ("Client Bank
Account").
13.3 The purpose for holding funds in a Client Bank Account ensures that in
the event of our insolvency, or if a financial claim is made against us, no
creditor or claimant should be able to claim funds held in these accounts.
This is because no other person or institution may have any rights or
interest over the funds held in these accounts.
13.4 Relevant Funds are not covered under the Financial Services
Compensation Scheme. When you transfer funds to us such as to pay an Initial
Margin and/or Margin Call(s) full ownership and title to these funds
transferred to us absolutely and such funds are considered as firm money.
They will not be Relevant Funds and so they will placed into our business
bank account and will not be afforded protection under the segregation rules
of the Regulations.
13.5 We will not pay interest on funds paid to us including balances held in
Client Bank Accounts and we may retain, for our own benefit, any interest,
which accrues from funds held in any accounts.
14. When is an FX Contract Formed?
14.1 When you contact us in relation to a proposed transaction you must
provide us with all relevant information we require in order to execute the
FX Contract(s).
14.2 We buy and sell currency to support personal and/or commercial purposes
including, but not limited to, the buying of goods and services or property
and therefore you should not use any FX Contract for investment or
speculative purposes such as by trying to profit from fluctuations in
foreign exchange rates and you should tell us if that is your intention. We
may decline to deal with you if we have reason to believe that you are using
any FX Contract for investment or speculative purposes.
14.3 On receipt of your Instruction, we will specify the amount of the Sale
Currency required, the amount of the Purchase Currency which will be
purchased for you, the exchange rate offered, applicable fees, any
transmission costs, the terms for an Initial Margin (if applicable) and a
date by which the Sale Currency must have arrived in cleared funds in the
bank account specified by us (collectively referred to in this Agreement as
the "Commercial Terms"). We may however refuse to enter into a transaction
with you at our sole discretion.
14.4 Once you accept the Commercial Terms whether orally, in writing or via
an Online Service, you will be legally bound to perform the FX contract in
accordance with those terms.
14.5 We will enter into all FX Contracts as principal unless it is
specifically agreed that we shall act as your agent and we shall have no
responsibility to any other person other than you.
14.6 We may accept your instruction(s), which include an Instruction to buy
and sell currency at a particular price. This is known as a Firm Order. We
will use our reasonable endeavours to execute such Firm Order in full at
that price, but if market conditions prevent us from executing such
instruction(s) in full or at all, then we have no liability for that.
14.7 For the avoidance of doubt, clients should be aware that the value of
currencies can fluctuate at any given time, and such fluctuations are beyond
the control of Exchange4free. Once a Trade and Exchange Rate are fixed then
they cannot be cancelled by neither Exchange4free nor the Client without
written consent from both parties.
14.8 Additional conditions for guaranteed or quoted FX rates
(a) We will let you know the guaranteed rate at the time when you set up
your Transaction. As long as we hold or receive sufficient money from you
during the required time period, we will convert your money using the quoted
FX rate.
(b) If we do not receive sufficient money from you during the required
period, we may not be able to convert your money using the quoted rate. The
rate used for your payment order will be the rate at the time of
conversion.
15. Cancellation or Alteration of a Payment Details After a Payment Instruction
15.1 You may cancel a payment instruction by calling us at any time before
the payment Instruction has been acted on by us. Cancelling or altering a
payment does not affect your obligations under any existing FX Contract.
15.2 Where a future payment date has been agreed with you, you may cancel
the payment before the end of the Business Day preceding the agreed payment
date.
15.3 If you wish to recall a payment after the time for cancelling or
altering a payment has lapsed, we will make all reasonable endeavours to
assist you with a recall however we will not be liable in the event that a
recall is not possible or successful.
15.4 If the payment has already been credited to the beneficiary's account,
we can usually only recall the payment with the consent of the beneficiary
account holder. We will make all reasonable endeavours to assist you with a
recall however we will not be liable in the event that a recall is not
accepted or where it is not possible.
15.5 We reserve the right to charge an administration fee of £50
representing our administration costs in attempting to recall each
payment.
15.6 If a payment can be recalled, and you wish to reconvert the Purchased
Currency to the original or different currency, the amount returned to you
will be calculated according to the exchange rate on the day you provide us
with an Instruction. We will not be liable for any delays, charges or losses
incurred due to the cancellation or recall of a payment and you agree to
indemnify us for any charges or fees incurred by us in assisting you in the
attempted or actual recall of any payment.
16. Payment of an Initial Margin and Margin Calls
16.1 We may, require an Initial Margin when you enter into an FX Contract;
the value of the Initial Margin will be brought to your attention as part of
the Commercial Terms prior to you entering into an FX Contract. The value of
the Initial Margin is determined at E4F's sole discretion but will usually
be between 2% and 15% of the Sale Currency. Payment of the Initial Margin
must be made by CHAPS, BACS, faster payment or wire transfer to a bank
account nominated by us. For larger or higher-risk transactions, we may
insist on the Initial Margin being paid on the deal date by CHAPS or
same-day wire transfer. "Margin" is the funds (or such other assets as E4F
may accept in its sole discretion) that may be required by you to be settled
to E4F from time to time as part of the FX Contract.
16.2 Initial Margin must be paid within one (1) Business Day of concluding
the FX Contract and Margin Calls must be paid within one (1) Business Day of
being called. Outstanding balances of Sale Currency must be paid into the
nominated bank account no later than 5pm on the Business Day preceding the
settlement date as stated in the Trade Confirmation Notice.
16.3 Foreign exchange transactions carry market risk and market movements
could result in your FX Contract(s) moving 'out of the money' (this means
your position has a negative value against the current market rate). E4F
may, at any time up to the Settlement Date, require you to top up your
Initial Margin, and you agree to settle any such request (a "Margin Call").
For example: (a) to re-establish the Initial Margin percentage level, (b) to
put in place Margin where there has been no Initial Margin; or (c) to
increase the Margin level where we determine this is required to cover any
risks under the FX Contract.
16.4 Once a Margin Call is made, you agree to pay the required amount into a
bank account nominated by us within one (1) Business Day. Failure to pay in
full and/or on time may be considered as a failure by you to perform your
contractual obligations and may be treated as a cancellation of the FX
Contract (see clause 15).
16.5 Initial Margin and Margin Calls are treated as a part payment of your
FX Contract and, unless agreed otherwise, will not be returned to you.
16.6 We shall have the right, at our sole discretion, to determine the
mark-to-market value at anytime
17. Important Information Regarding Payment Instructions
17.1 This Agreement sets out important rights and obligations including our
liability to you under the Payment Services Regulations 2017, when you ask
us to provide Payment Services. Please note the Regulations apply to Payment
Services and not to FX Contracts.
17.2 In order to provide Payment Services, you will need to have sent to us
enough funds for onward payment, taking into account any funds owed to us.
Failure to send sufficient funds in the required currency may result in E4F
not executing your payment. E4F will execute your payment after it has made
deductions of any amounts due to E4F.
17.3 You will need to provide us, on or before the Value Date of the FX
Contract, the beneficiary bank details and it is your responsibility to
ensure the beneficiary bank details are accurate along with complete payment
Instructions for the beneficiary of the payment. We will not change nor
upload Beneficiary details for you. If an error has been made or beneficiary
details need to be changed on a particular transaction, you will have to
upload or make the changes accordingly and re-book a new transaction. We
shall not execute the payment Instruction until you confirm to us that the
beneficiary account details are correct. E4F will not be liable to you if
the payment is instructed late as a result of (a) providing incomplete or
incorrect beneficiary bank details or (b) if your funds are received by the
wrong beneficiary as a result of you providing incorrect beneficiary bank
details, however, if possible, we will use reasonable efforts to assist you
in the recovery of your funds and we reserve the right to charge you a fee
for our reasonable costs in doing so.
17.4 If we receive a payment Instruction by 5.00pm on a Business Day, your
payment Instruction will be deemed to have been received by us on that
Business Day. If your payment Instruction is received after 5.00pm or on a
day that is not a Business Day, your payment Instruction will be deemed to
have been received on the next Business Day. Your payment Instruction will
be acted on the earliest possible payment date available once the FX
Contract has been performed unless you have requested a specific future
date.
17.5 The maximum execution time for your payment to be received by the
beneficiary bank for transactions occurring within the EEA involving either
EUR or GBP is three (3) Business Days following the date you instruct us to
make payment. For any other currency, the maximum execution time is four (4)
Business Days following the date you instruct us to make payment.
17.6 E4F may refuse your payment Instruction if you have not satisfied your
obligations under this Agreement (including a failure by you to supply
accurate and complete payment Instructions for the beneficiary of the
payment) or we believe the payment to be unlawful. In these circumstances we
shall promptly notify you using your supplied contact details, stating
wherever possible the reasons for our refusal, and the procedure for
rectifying any payment detail errors that led to the refusal but we reserve
the right to charge you a fee to cover our reasonable costs for doing this.
We are not obliged to notify you of our refusal to execute the proposed
transaction where we believe that such a notification would be unlawful.
17.7 Although, in most cases, we are able to estimate the execution time
needed for the payment to reach the beneficiary bank, we cannot be
responsible for any delays due to:
(a) Verification checks such as requests for further information; and/or
(b) Sufficient funds not being received; and or
(c) The beneficiary bank's (or their correspondent bank's) processing of the
payment;
and so cannot guarantee that the beneficiary's bank will make the funds
available to the beneficiary on the day that it receives payment.
17.8 You consent to our including your full name, address and Client Account
number (Member ID), and any other details as are required to enable us to
comply with our Compliance Obligations, on the payment details to be sent to
the beneficiary's bank or Payment Provider to comply with anti-money
laundering regulations.
17.9 If you fail to provide payment Instructions on or before the Value Date
we reserve the right to Close Out or reverse the currency conversion and
return the funds to the bank or other account from which relevant currency
was received. You will be liable for any loss incurred and also liable in
all cases for all costs incurred in connection with the return of the funds
and in addition we reserve the right to charge you a fee to cover our
reasonable costs for doing this.
17.10 In some circumstances intermediaries (such as correspondent banks) may
be involved in an international payment and they or the beneficiary bank may
deduct a charge or fee. We will use our reasonable endeavours to avoid these
charges or to otherwise ensure that such charges are disclosed to you prior
to our making the payment however where such charges cannot be avoided or
predicted you agree to be liable for such charges or fees. Please advise us
if a specific amount must arrive in the beneficiary account, as we may be
able to calculate any undefined charges in advance. You should ensure that
you clearly discuss third party fees and charges when providing us with
payment Instructions. We will not under any circumstances be liable for any
direct or indirect losses that result from intermediary, correspondent or
receiving bank or any other third-party fees or charges.
18. Paying Money to Exchange4free
18.1 How to pay Exchange4free for your transactions. To pay for your
transaction, you need to login into your E4F User Account and follow the
steps as they appear on screen. We are not responsible for the money you
have paid to us until we have received the cleared funds into our designated
bank account. For clarity, in an upload transaction, we are the recipient of
funds and not the payment services provider.
18.2 Payin Methods. You may be presented with one or more methods of
upload for example, bank transfer, credit cards or debit cards (in this
Agreement, we will call these methods "Payin Methods"). The number of Payin
Methods made available to you will depend on a number of factors including
where you live and your verification status with us. Payin methods are not
part of our Services, they are services provided by third parties for
example, the card provider that issued you with your credit/debit card. We
cannot guarantee the use of any particular Payin Method and may change or
stop offering a Payin Method at any time without notice to you.
18.3 Where full payment is being made without an Initial Margin, you must
pay to us the Sale Currency in full into the bank account nominated by us on
or before midday (UK local time) on the date before the payment is due to be
made. Because of time differences and local payment cut-off times, we
recommend that in order to avoid any payment delays you send funds to reach
us the day before they are due.
18.4 You must not, under any circumstances, deposit physical cash (coins and
notes), cheques or banker's drafts, into any of our bank accounts and in any
such case we will not release your funds or make any onward payment and will
have no choice but to refund the funds back to you.
18.5 Any payment to us in a currency other than the agreed Sale Currency
will be converted at a conversion rate agreed with you at that time. Please
note that other costs, including taxes, which are not paid via us or imposed
by us, may arise.
18.6 Payment instrument must be in your name. Any payment instrument
(for example, the credit card or debit card) you use with your chosen Payin
Method must be in your name.
18.7 Chargebacks on your payment instrument. If you selected a Payin
Method, which gives you chargeback rights (for example in relation to your
credit card, you may ask your card provider to reverse a transaction on your
card), you promise that you will only exercise this chargeback right if:
(a) we have breached this Agreement; or
(b) there was an unauthorised use of your payment instrument.
You hereby undertake that you will not exercise your chargeback right for
reasons, which we are not responsible, including a dispute with your
recipient or there is insufficient funds in your payment instrument. If we
need to investigate or take any actions in connection with a chargeback
raised by you, we may charge you for our costs in doing so and may deduct
such amount from your E4F User Account.
18.8 Upload limits to Exchange4free. For legal and security reasons, we
may choose, at our discretion, to impose limits on how much you can pay to
Exchange4free per transaction.
18.9 When we will credit your Exchange4free payment account. We will
credit your Exchange4free payment account once we have received your money
in clear funds into our designated bank account and all your foreign
exchange trades or obligations are settled. For some Payin Methods such as
credit or debit card, we will credit the money to your E4F User Account as
soon as possible subject to our right of reversal. This means if the actual
amount you intended to upload does not reach us within a one (1) Business
day; we may deduct such amount from your E4F User Account. If you do not
have enough money in your E4F User Account for this purpose, we can demand
repayment from you using other methods.
18.10 We do not accept funds from third parties on your behalf, however,
should this occur, we will, at our discretion, take steps to identify and
verify all funds received from third parties on your behalf and such third
parties will need to be verified in accordance with our due diligence
procedures before we are able to release your funds or make any onward
payment.
18.11 Failure to pay in full or on time may be considered as a failure by
you to perform your contractual obligations and may be treated as a
cancellation of the FX Contract (see clause 19).
18.12 We will not in any way be liable to you for any loss arising as a
result of your failure to comply with the requirements set out in this
Clause.
18.13 Whenever you pay funds to E4F you must always ensure that you are
using the most up to date bank details provided to you by us. In the event
that you instruct your funds to an incorrect E4F bank account you agree that
E4F has permission to facilitate the necessary transfers in order to move
the funds to the correct bank account without further notice to you.
19. Chargebacks
Chargebacks relate to credit card payments only as outlined below:
19.1 The Client is aware that in terms of the E4F merchant Contract with its
bank, debit and credit card payments received and processed by E4F in
respect of a particular transaction concluded with a Client may be reversed
by the bank in certain circumstances.
19.2 In the event of E4F’s acquiring bank so reversing a payment and
debiting the account of E4F whether in respect of a disputed or cancelled
transaction or for any other reason whatsoever, E4F shall be entitled to
fully recover the amount so debited to its account in respect of a
chargeback from the Client.
19.3 As Chargebacks may arise a considerable period after the date of the
relevant Transaction, the Client acknowledges and agrees that,
notwithstanding any termination of the Contract for any reason, E4F shall
remain entitled to recover Chargebacks and Chargeback Costs from the Client
in respect of all Chargebacks that occur in relation to Transactions
effected during the term of the Contract.
19.4 Client agrees to pay and settle any chargeback requests to E4F within 5
(Five) working days from E4F requesting payment or sending an invoice.
19.5 E4F reserves the right, at any time, to send reminders or take debt
collection measures including but not limited to mandating a debt collecting
agency or solicitors to pursue the claim in court against the Client. E4F
reserves the right to charge the Client any expenses reasonably incurred in
connection with any debt collection or enforcement efforts.
20. Documenting Instructions
20.1 Within one (1) Business Day of concluding the FX Contract, we will send
you an email or text message as a "Trade Confirmation Notice" which will
include a transaction reference enabling you to identify the
transaction.
20.2 The Trade Confirmation Notice email or text message summarises the
Commercial Terms of the legally binding and concluded FX Contract and is for
record keeping purposes only.
20.3 If you have not received the "Trade Confirmation Notice" within one (1)
Business Day of concluding the FX Contract or if you believe there is an
error as to the agreed Commercial Terms contained in the Trade Confirmation
Notice, you must inform us immediately. In the event that the Trade
Confirmation Notice contains an error we will issue a replacement Trade
Confirmation Notice but in all circumstances you will remain legally bound
to perform the contract in accordance with the agreed terms of the FX
Contract (which incorporate the terms and conditions of this Agreement).
20.4 In the event that you conclude an FX Contract and at the same time
provide us with a payment Instruction we will send a Trade and Payment
Confirmation Notice.
21. Cancellation or Alteration After an FX Contract is Concluded
21.1 E4F acts as a matched principal broker which means that it enters into
a matching transaction, either on an individual or aggregate basis (at E4F's
sole discretion) with its banking counterparty when it concludes an FX
Contract with you. This means that if E4F cancels an FX Contract, it also
has to cancel the corresponding FX transaction it has booked with its
counterparty bank. A cancellation of an FX Contract is referred to as a
"Close Out".
21.2 If you inform us that you wish to cancel an FX Contract, we may agree
to cancel it at our sole discretion. We have sole discretion to treat your
death, illness, any threat of legal action against you or an Insolvency
Event as a Cancellation Event.
21.3 In circumstances where we agree to cancel an FX Contract at your
request we will Close Out the existing FX Contract and may add a Spread,
which will be in line with the Spread added to your FX Contract when it was
concluded. If any gain is realised in excess of the Spread added to the
Close Out transaction, we shall pay this to you less any amounts owed to us,
on any FX Contract.
21.4 If you fail to perform any of your obligations under this Agreement we
may Close Out any open position (i.e. open FX Contract(s)) without further
notice to you and off-set any funds held for you (whether received from you
or a third party on your behalf) against any amounts due to us to cover any
actual losses we have incurred as a result. In Closing Out an FX Contract
E4F may add a Spread, which will be in line with the Spread added to your FX
Contract when it was concluded.
21.5 You acknowledge that, in the event we are required to Close Out an FX
Contract in the circumstances described in clauses 19.2 and/or 19.3, we may
need to enter another currency transaction to Close Out our matching
position we have with our banking counterparty and we will charge you our
reasonable costs incurred for the matching transaction and for any loss
arising on these transactions.
21.6 We reserve the right to charge a cancellation fee to cover our costs of
Closing Out the position together with a compensating sum calculated by us
as being equal to the loss suffered by us in connection with the
cancellation together with interest at a rate of interest of Bank of England
base rate plus 2% on such compensating sum for each day between the
Cancellation Event and payment to us.
21.7 If you notify us that you want to alter any of the Commercial Terms of
an FX Contract we may at our sole discretion, agree to such amendments that
are reasonable given the market conditions. We reserve the right to charge
an administration fee of £50 representing administration costs involved.
21.8 In the event that E4F Closes Out your FX Contract, for any reasons
outlined in this Agreement, and it transpires that the matching transaction
was aggregated then the loss or gain resulting from the Close Out of E4F's
matching transaction will be determined by applying the closing rate of the
Bank of England of that relevant currency +2% on the day you concluded the
FX Contract with E4F.
22. Payments or Disbursements from Exchange4free
22.1 Service Providers. We work with local banks, money exchange
houses, and other third- party service providers (each, a "Service
Provider") to pay funds out to Recipients. You, in your capacity as a
Sender, hereby appoint your Recipient as your agent for the purpose of
receiving funds in connection with the Service. We attempt to provide
up-to-date information on our website regarding the location, availability,
and hours of our Service Providers. However, you agree that Exchange4free is
not responsible for any inaccurate or incomplete information that may be
posted on the site.
22.2 Payout Methods available to you. You may be presented with one or
more methods of having your funds paid out (in this Agreement, we will call
these methods "Payout Methods"). The number of Payout Methods made available
to you will depend on a number of factors including, but not limited to,
where you live and your verification status with us. We cannot guarantee the
use of any particular Payout Method and may change or stop offering a Payout
Method at any time without notice to you, but we will ensure that you will
always have at least one Payout Method available to you.
22.3 Payout Methods are not part of our Services. Payout Methods are
not part of our Services, they are services provided by third parties for
example the bank where you hold your bank account. For the purposes of a
withdrawal transaction, we are a payer and not a payment service
provider.
22.4 You must provide correct information to us. When setting up your
withdrawal request, you must ensure that the information you provide is
correct and complete. We will not be responsible for money sent to the wrong
recipient as a result of incorrect information provided by you. If you have
provided wrong information to us, you may ask us to assist you in recovering
the money, but we cannot guarantee that such efforts will be successful.
22.5 Verification. Recipients may be required to prove their identity before
receiving funds by presenting valid, unexpired identification papers from a
list of acceptable forms of identification. In addition, Recipients may be
required to provide a Transaction tracking number, a personal identification
number (or PIN), a "password", a "secret word", and/or another, similar
identifier associated with their Transaction. You give Exchange4free
permission to store all such data, as necessary to provide the Service.
22.6 Delivery Policy. Exchange4free is not responsible for the delivery of
any physical goods and services where this service is used to pay invoices
or with transactions involving a third party.
22.7 Commercial Transactions. You should not use the Service to send money
except to people that you know personally or through valid business
dealings. Exchange4free are not responsible for, the quality, safety,
legality, or delivery of goods or services that you pay third parties for
using the Service. You acknowledge that any use of the Service to pay for
such goods and services is at your own risk. If Exchange4free discovers you
are using the Service to purchase goods or services, we reserve the right to
cancel your transaction(s).
22.8 Exchange4free will deliver all purchased currency in regard to any
Trades by electronic transfer to the designated onward account specified by
the client to Exchange4free. If Exchange4free is not in receipt of
satisfactory onward payment instructions from the client, or those
instructions cannot be complied with for any reason, then Exchange4free
shall accept no responsibility and shall have no liability in respect of any
delay or failure of such payment, save for the earliest reimbursement to the
client of any sums due and owing. Any bank or other third- party charges
accruing for such transfers are the absolute responsibility of the client
and monies may be remitted net of such charges. You should make your own
enquiries as to such charges and Exchange4free accepts no liability for
shortfalls arising there from. We will deduct from any monies held on your
behalf the equivalent sum charged to Exchange4free for such transfers,
whether related to the current or previous Trades.
22.9 Exchange4free shall not be held liable for any loss or damages suffered
by the client (or any other party) as a result of Exchange4free's acceptance
or refusal to accept a Trade Request.
22.10 The client is solely responsible for supplying accurate and up-to-date
details to enable Exchange4free to undertake a Trade, including but not
limited to, contact information, Trade Requests and onward payment
instructions. Exchange4free relies on the client acting in the utmost good
faith. The client shall, on a fiduciary basis, notify Exchange4free of any
changes to status and residency and any other changes, to information, which
may be reasonably required by Exchange4free to transact the services.
22.11 Charges. For each Transaction that you submit, you agree to pay
Exchange4free a service fee (the "Service Fee") plus the Transaction
Amount. The service fee may be zero in certain instances. Additional charges
may apply. Payment is due at the time your transaction is submitted for
processing. Exchange4free accepts payment in the currency shown to you on
your transaction deal ticket. This currency is clearly made available to
each client before you complete the transaction. If you submit a transaction
that results in Exchange4free being charged with NSF (not sufficient funds)
fees, chargeback fees, or other similar fees, you agree to reimburse
Exchange4free for all such fees. In some instances, for Transactions funded
from the Sender's bank account, you agree that Exchange4free may charge your
bank account for less than the amount of the transfer (i.e., for a transfer
of £300, Exchange4free may debit the bank account for £299.98), as part of
our effort to confirm ownership of the account.
23. How Much Will You Pay?
23.1 You must pay our fees. You must pay the fees in connection with
the use of our Services. We will not process your transaction until we have
received the fees from you. All Fees charged to you will be fully displayed
and disclosed to you prior to completing your transaction on the E4F
Platform.
23.2 You can see our fee structure on the Fees page. We will let you
know the exact amount payable by you when you set up your order. You can see
our fee structure on the Fees page found within your E4F User Account. For
clarity, the fees applicable to you as set out on the Fees page forms
part of this Agreement, which may be subject to change as per these Terms
and Conditions.
23.3 We can make deductions from your E4F User Account. You agree that
we are authorised to deduct our fees, any applicable reversal amounts,
and/or any amounts you owe us from your E4F User Account. If you don’t have
enough money in your E4F User Account to cover these amounts, we may refuse
to execute the relevant transaction or provide any Services to you.
24. Currency Conversion
24.1 You may convert the money held in one currency in your E4F User
Account into other currencies that we support from time to time.
24.2 On occasions the Exchange4free online system may not allow
Exchange4free to perform currency conversions due to technical problems and
Exchange4free takes no responsibility for adverse exchange rate movements
that may occur during these outages.
24.3 Exchange4free reserves the right to amend any exchange rate or
total amount payable to a client provided by the online system should there
be any technical or other fault regarding the calculation of exchange rates
or amounts on the said system.
24.4 Exchange4free does not provide financial advice and is not a
regulated entity under the Financial Services & Markets Act 2000
(Regulated Activities) Order 2001. When seeking a trade or entering into any
contract with Exchange4free you rely solely on your own judgment.
Exchange4free does not provide any advice in regard to foreign exchange or
foreign exchange markets and accepts no responsibility or liability for the
accuracy or completeness of any information given in this regard and assumes
no duty of care in relation to the client in respect of any transaction. The
client uses its own judgment to make Trade requests. Exchange4free does not
offer financial advice on any matter including, without limitation, the
merits or otherwise of any currency transactions, on individual taxation, or
foreign exchange markets.
24.5 Exchange4free will not be liable to the client for any loss,
costs, damages or expenses which arise as a result of currency fluctuations
between the date when the Trade is accepted and the Value Date or the date
of delivery, whichever is the later.
24.6 Exchange4free will not be liable for any glitches, pricing issues,
downtime, miscalculations or any other problems with the Online System
that may result in Clients being quoted incorrect rates or amounts by the
system. Exchange4free reserves the right to cancel or amend any such
transactions resulting from any problems whatsoever with the Exchange4free
Online System.
24.7 If Exchange4free is obliged to issue court proceedings or other
debt recovery action in order to recover any loss, costs, damages or
expenses incurred by Exchange4free as a result of your failure to comply
with these terms or any contract or Trade made hereunder, it shall be
entitled to recover from the client, on an indemnity basis, any legal or
other administrative expenses it so incurs.
25. Terminating this Agreement and Closing your E4F User Account
25.1 This Agreement shall continue until terminated in writing by:
(a) you, with immediate effect; or
(b) us, by giving you no less than two months' notice.
25.2 You may close your E4F User Account at any time. You may end this
Agreement and close your E4F User Account at any time by contacting
our Compliance team in writing by emailing
[email protected] or by hardcopy to Exchange4free, unit 207,
The Light Bulb, 1 Filament Walk, London, SW18 4GQ that you no longer want to
be a client. Your status as a client may be terminated by Exchange4free at
any time but these terms shall continue to apply to any contract or Trade
then in place. Termination by either party shall not affect any existing FX
Contract(s) entered into prior to the Termination Date. Any outstanding
obligations, owing in terms of any existing FX Contract shall still be
enforceable. Each party's duties regarding payment and delivery shall
survive termination of this Agreement.
25.3 You must not close your E4F User Account to avoid an
investigation. You must not close your E4F User Account to avoid an
investigation. If you attempt to close your E4F User Account during an
investigation, we may hold your money until the investigation is fully
completed in order to protect our or a third party’s interest.
25.4 You are responsible for your E4F User Account after closure. You
agree that you will continue to be responsible for all obligations related
to your E4F User Account even after it is closed.
25.5 Exchange4free may terminate all or any part of these terms or any
contract or Trade then in place (without incurring liability to you, or any
other party, for any loss, costs, expenses or damages incurred as a result
thereof) without notice, if the client is in breach of any of these terms or
has breached any obligation under any contract between Exchange4free and the
client.
25.6 Exchange4free may also terminate this agreement, a contract, or Trade,
at any time, without notice, if it reasonably believes that the client is
unable to fulfill its obligations under these terms. Any loss, costs,
damages or expenses incurred by Exchange4free as a consequence of such
termination shall be charged to the client and recovered in the manner set
out in this Agreement.
25.7 Exchange4free may also terminate any Trade or Trade Request on the
request or instruction of any law enforcement agency, any regulatory body or
any other authorised person. All or any funds then in the control of
Exchange4free, whether or not held to the benefit of the client, may be held
or transferred at the request or requirement of such body or person, or as
may be ordered by a court or other authorised body.
25.8 Any sums owed by you to us under this Agreement shall become
immediately due and payable on the Termination Date. You shall pay such sums
into a bank account nominated by us as soon as is reasonably practicable
(and no later than 5 Business Days) after the Termination Date.
25.9 E4F shall use its best endeavours to return any funds remaining on your
account after the Termination Date. You can redeem any funds owed to you at
any time within six (6) years of the Termination Date.
25.10 In the event E4F becomes aware of, or have reason to believe that, any
of the events specified below have occurred then we may at our sole
discretion, terminate this Agreement immediately by written notice to you
and we shall be relieved of any future obligations set out in this Agreement
including any obligations arising out of any FX Contract(s) entered into
prior to the Termination Date that is to say if one or more of the following
occur:
a) you fail to provide us with material information when requested or
required or provide false or misleading information to us;
b) you fail to settle outstanding funds owing to us under an FX
Contract;
c) you fail to adhere to a request for Initial Margin or Margin Call;
d) you are or were at any time involved in or assisting in money laundering
or terrorist financing, or otherwise fails to meet any verification checks
required by applicable law or regulation;
e) you are being officially investigated by law enforcement and/or
regulatory agencies;
f) you have materially breached the terms of this Agreement or any FX
Contract;
g) an Insolvency Event has occurred;
h) termination of the Agreement is required by the order of any court or
competent regulator or otherwise by operation of applicable law or
regulation.
26. Exchange4free App
26.1 App subject to this Agreement and the App Store Rules. We license
the use of the App to you on the basis of this Agreement and subject to any
rules and policies applied by any app store provider or operator whose sites
are located at App Store and Google Play ("App store
Rules"). We do not sell the App to you. We remain the owners of the App at
all times.
26.2 App Updates. From time to time updates to the App may be issued
through App Store or Google Play. Depending on the update, you may not be
able to use our Services via the App until you have downloaded the latest
version of the App and accepted any new terms.
26.3 Your Right to use the App. In consideration of you agreeing to
abide by the terms of this Agreement, we grant you a non-transferable,
non-exclusive licence to use the App on your device subject to this
Agreement and the App store Rules. We reserve all other rights.
27. Prerequisites of Service and Important General Information
27.1 You must be 18 years or over and have full authority to enter into this
Agreement. If you are an individual, you must be 18 years or older to
use our Services and by opening an E4F User Account you declare that you are
18 years or older and have full authority to enter into this Agreement. We
may ask you at any time to provide proof of your age, in a form acceptable
to us.
27.2 You must have authority to bind your business. If you are not an
individual consumer, you confirm that you have authority to bind any
business or entity on whose behalf you use our Services, and that business
or entity accepts these terms.
27.3 You represent and warrant that you are:
(a) not suffering from any disability or impairment that would affect your
capacity to enter into this Agreement and all FX Contracts and to give
Instructions and that you agree to indemnify us for any losses we might
suffer for breach of this warranty; and
(b) not an agent acting for a third party other than a duly authorised
corporate officer, accountant, solicitor, and/or financial adviser acting on
behalf of another person and we have previously agreed to this in
writing.
27.4 You further represent and warrant to us that:
a) your use of the E4F User Account does not violate any applicable laws.
You commit to us that your opening and/or using of a E4F User Account does
not violate any laws applicable to you. You take responsibility for any
consequences of your breach of this section.
b) all information provided by you is true, correct and complete, in all
material respects as at the date of this Agreement or, if later, when the
information is provided and that you will notify us promptly of any changes
to such information;
c) Neither the information provided under (b), or your conduct or the
conduct of anyone acting on your behalf in relation to the transactions
contemplated by this Agreement, was or is misleading, by omission or
otherwise; and
d) you shall make on-going disclosure to us of any matters that may affect
the operation of this Agreement or of your ability to pay margin or perform
your obligations under this Agreement including any circumstances effecting
your solvency.
27.5 If you are acting as an agent we may require written confirmation from
your client of your authority to transact on their behalf and any other
documentation we may require to assist us with our Compliance
Obligations.
27.6 If you are two or more persons then any reference to your obligations
under this Agreement or under an FX Contract imposes those obligations
jointly and severally on each of you.
27.7 In order to comply with our Compliance Obligations, we may, from time
to time, need to request further information or documentation on you, an
Authorised User or a beneficiary. You agree to provide this information and
we will not be liable for any loss, direct or indirect, caused as a result
of your failure to adhere to our request(s).
27.8 If directed by a Tax Authority, E4F may be required to withhold funds
held by us for you and we will not be liable to you for any loss suffered by
you as a result.
27.9 Each FX Contract and each Payment Service effected under this Agreement
shall be an individual contract and we may at any time and at our sole
discretion refuse to offer you terms for any FX Contract and subject to
Regulations refuse to perform a Payment Service.
27.10 Our obligations under this Agreement are conditional on our acceptance
of you as a Client, which is at our sole discretion, and we reserve the
right to decline to open a Client Account for you, without specifying a
reason.
27.11 We will notify you in writing on email or text message once your
Client Account has been activated and provide you with a unique Client
reference number (referred to as a "Member ID"), however if you do not use
our services for a year or more, your account becomes dormant and we may
require you to re-apply for a Client Account and furnish updated
documentation as required to meet our Compliance obligations. Additionally,
if you do not use our services for any period (which we shall reasonably
determine from time to time) or for any other reason at our sole discretion,
we may also require you to provide such documentation and information that
we may reasonably request to assist us to meet our Compliance
obligations.
27.12 In order for your Client Account to be activated, the following must
be in place:
(a) Confirmed acceptance, in a format acceptable to us, of this Agreement;
and
(b) Receipt of any such documentation and/or information that we require to
meet our Compliance obligations.
27.13 You are obliged to ensure that your contact details on your Client
Account are valid and up to date at all times, as we may contact you
regarding this Agreement and your obligations hereunder, and/or any FX
Contract and/or Payment service by email and/or telephone. Given the
electronic nature of our business and online platform, by agreeing to this
Agreement, you confirm that you have regular stable access to the Internet
and email and further are able to store and retrieve information sent to you
by email and other electronic means in an accessible Durable Medium.
27.14 A corporate Client Account is provided as a commercial tool to support
the business activity of the registered account holder; you agree that you
will not use your corporate Client Account for personal, family or household
purposes or for any purpose in relation to the business activity of any
third party. Conversely, you agree that you will not use your personal
Client Account for any business activity nor on behalf of third parties
whether individuals or business.
28. Personal Data and Account Security
28.1 By asking us to provide you with services under this Agreement you will
be providing us with information which includes information that may be
personal data within the meaning of the Data Protection Act 2018 (The Data
Protection Act 2018 (“DPA”) is the UK’s implementation of the General Data
Protection Regulation (GDPR)) which we as a data controller, collect, store
and process in accordance with the principles of the DPA.
28.2 We will use your personal information to allow us to provide you with
our services and to assess our risks in doing so.
28.3 We may send your personal data to other companies in the Exchange4Free
Group that are outside the European Economic Area. Companies in the
Exchange4Free Group will protect Client information using a strict code of
security. E4F also reserves the right to share information with other
organisations or persons for the prevention of Financial Crime or in order
to provide the services under this Agreement.
28.4 We may conduct soft searches through an identity-referencing agency and
through other sources of information and use scoring methods to verify your
identity; these soft searches do not affect your credit score. If you are a
corporate entity or business we may conduct these types of searches on your
directors, shareholders or Authorised Users. A record of these searches may
be kept.
28.5 To update your marketing and communication preferences call or email us
at [email protected] to request a change to your preferences. Details
on how we use, collect and share your information and the steps we take to
protect your information are set out in our Privacy and Cookie Policy. A
copy of our Privacy and Cookie Policy can be found at www.exchange4free.com
or can be provided on request.
28.6 Any telephone conversations we have with you may be monitored and
recorded by us and we may also maintain records of emails sent by or to you.
You agree that we may use these telephone recordings and any transcripts or
email records for training and quality control purposes or to resolve any
disputes and also in the prevention and detection of crime. However, we may
not make or maintain such recordings or records or be able to make them
available to you.
28.7 You must also provide us with all relevant information we require in
order to provide you with the services contemplated by this Agreement and
ensure that you inform us promptly of any changes to such information.
28.8 We may suspend your account:
(a) if we reasonably suspect that you are in breach of this Agreement;
or
(b) there is a security breach; or
(c) for the prevention of Financial Crime.
Under such circumstances, we will not be liable to you if we delay or refuse
to carry out an Instruction.
28.9 In the event that we suspend your account, we will contact you using
the contact details, including telephone and/or email that we have for you
and which E4F reasonably believes to be secure.
29. Intellectual Property Rights
29.1 While you are using our Services, you may use the Exchange4free
materials only for your personal use and solely as necessary in relation to
those Services.
29.2 "Exchange4free materials" include any software (including without
limitation the App, developer tools, sample source code, and code
libraries), data, materials, content and printed and electronic
documentation (including any specifications and integration guides)
developed and provided by our affiliates or us to you for download from our
Website. You may not, and may not attempt to, directly or indirectly:
(a) transfer, sublicense, loan, sell, assign, lease, rent, distribute or
grant rights in the Service or the Exchange4free materials to any person or
entity;
(b) remove, obscure, or alter any notice of any of our trade marks, or other
"intellectual property" appearing on or contained within the Services or on
any Exchange4free materials;
(c) modify, copy, tamper with or otherwise create derivative works of any
software included in the Exchange4free materials; and
(d) reverse engineer, disassemble, or decompile the Exchange4free materials
or the Services or apply any other process or procedure to derive the source
code of any software included in the Exchange4free materials or as part of
the Services.
30. Liability and Indemnity
30.1 Provided that the procedures set out in this Agreement are followed by
us we are entitled to act on your Instructions, and you agree to indemnify
us for all losses arising from our doing so. You also agree to indemnify us
from any losses we may incur resulting from any errors made by you or anyone
acting on your behalf, in providing Instructions to us whether orally or in
writing unless these arise due to our negligence, wilful default or
fraud.
30.2 We are responsible to you for foreseeable loss and damage caused by
us If we do not reasonably meet our commitments to you, we are
responsible for loss or damage you suffer that is a foreseeable result of
our breaking this Agreement or our failing to use reasonable care and skill.
We are not responsible for any loss or damage that is not foreseeable. Loss
or damage is foreseeable if either it is obvious that it will happen or if,
at the time the contract was made, both we and you knew it might happen, for
example, if you discussed it with us during your account sign up
process.
30.3 In setting out its responsibilities and any liability expressed
hereunder, Exchange4free does not attempt to exclude its liability for
fraudulent misrepresentation, death or personal injury resulting from its
negligence or the negligence of its Employees or any other liability which
we have to you under the FCA rules or which cannot be excluded by Law.
Exchange4free shall not be liable for loss of profits, loss of business,
depletion of goodwill and/or similar losses, loss of anticipated savings,
loss of goodwill, loss of contract, loss of use, loss or corruption of data
or information or any special, direct, indirect or consequential or pure
economic loss, costs, damages, charges or expenses. In any event, save as
expressly set out above, Exchange4free's total liability in contract, tort
(including negligence or breach of statutory duty) misrepresentation,
restitution or otherwise arising in connection with the performance or
contemplated performance of a Trade, shall be limited to the sums paid or
payable by the client for that particular Trade or the sum of £25,000
whichever is the lesser sum.
30.4 E4F shall not be liable to you for:
a) any loss of profit, business opportunity or reputation. We are not liable
for business losses. If you use our Services for any commercial or business
purpose we will have no liability to you for any loss of profit, loss of
business, business interruption, or loss of business opportunity.;
and/or
b) any action for damages made against you by a beneficiary; and/or
c) any indirect or consequential losses (whether foreseeable or not).
30.5 We are not liable for technological attacks. We will not be liable
for any loss or damage caused by a virus, or other technological attacks or
harmful material that may infect your computer equipment, computer programs,
data or other proprietary material related to your use of our Services.
30.6 We have no control over websites linked to and from our
Website. We assume no responsibility for their content or any loss or
damage that may arise from your use of them.
30.7 Exchange4free shall use its reasonable endeavors to complete a Trade
once accepted. However, Exchange4free shall accept no liability for
reasonable delay or Force Majeure or any other factors outside of our
control including but not limited to any change of Law, withdrawal of a
currency or the imposition of sanctions over a country or payment
beneficiary or any event that would make it unlawful to perform such
obligations then we will notify you as soon as is reasonably practicable and
will use our reasonable endeavors to return any money paid by you in respect
of which we have been unable to discharge such obligations. However, we will
not have any liability to you in these circumstances and we may be entitled
to recover from you reasonable costs incurred by us in acting in accordance
with this clause.
30.8 Our liability to you for unauthorised payments or our mistake. In
case of an unauthorised payment or mistake due to our error, we shall at
your request refund the amount of the unauthorised payment including all
fees deducted by us, but beyond this we will have no further liability to
you. This shall not apply:
(a) where the unauthorised payment arises from your failure to keep the
personalised security features of your E4F User Account safe in which case
you shall remain liable unless section (c) below applies;
(b) if you do not quickly notify us of security issues on your Exchange4free
account (e.g. loss of your password), you remain liable for losses incurred
up to your notification to us;
(c) if the transaction was unauthorised but you have compromised the
security of your E4F User Account with intent or gross negligence in which
case you shall be solely liable for all losses; or
(d) if you don’t let us know about the unauthorised or incorrectly completed
transaction within 13 months from the date of any unauthorised or
incorrectly executed payments.
Section 30.8 (a) above shall not apply to transactions made after you have
notified us in accordance with section 30.8 (b) in which case we shall
remain liable and refund any unauthorised transaction immediately to
you.
30.9 We will on request make reasonable efforts to trace and recall any
unauthorised or incorrectly executed payment transaction and notify you of
the outcome.
30.10 If a loss is incurred due to our negligence, we will attempt to
correct the error. If we are unable to do so, we will be liable for any
direct losses such as bank fees and interest actually incurred as a result
of our negligence and you may be asked to produce documentary proof of such
losses prior to us providing compensation.
30.11 In the event that you enter into an FX Contract with us and it
transpires that the currency involved in the transaction (Purchase Currency
or Sale Currency) is withdrawn or redenominated into another currency by the
relevant authorities, for whatsoever reason, before the Value Date you will
still be bound to perform the FX Contract. In these circumstances we will
use our reasonable endeavours to replace the withdrawn or redenominated
currency by the domestic currency of the country where the funds are being
sent or received using an exchange rate determined by us (acting
reasonably). We will be entitled to recover from you reasonable costs
incurred by us in acting in accordance with this clause.
30.12 We shall not be liable to you for the non-execution of your payment or
for the defective execution of the payment if the information you provide is
incorrect or where you have confirmed the details displayed in writing as
detailed in clause 15 above. Not responding to our request for confirmation
of details or not notifying us that the beneficiary details are incorrect
does not affect the underlying FX Contract that you have entered into and
you are still required to send us all agreed amount(s) on the agreed date(s)
as confirmed in the Trade Confirmation Notice email and/or text message.
30.13 You are responsible for checking your E4F User Account
regularly. We rely on you to regularly check the transactions history
of your E4F User Account and to contact customer
support immediately in case you have any questions or concerns.
30.14 We are not liable for things, which are outside of our
control. We (and our affiliates) cannot be liable for our inability to
deliver or delay as a result of things, which are outside our control. In
any event, Exchange4free shall not be liable for any direct, indirect or
consequential loss or damage as a result of any Trade, whether the loss,
damage, expense or cost incurred was due to the negligence or delay of
Exchange4free or otherwise. Exchange4free shall not be liable for any loss
incurred as a result of any reasonable delay in the onward transmission of
any monies to the client if Exchange4free could not reasonably avoid delay.
Exchange4free shall not be liable for the acts or omissions of any third
parties upon whom it relies to complete Trades.
30.15 You are liable for breaking this Agreement or applicable laws. In
the unlikely event of loss or claims or costs and expenses arising out of
your breach of this Agreement, any applicable law or regulation and/or your
use of our Services, you agree to compensate our affiliates and us and hold
us harmless. This provision will continue after our relationship ends.
31. Accessing Our Services
We will try to make sure our Services are available to you when you need them. However, we do not guarantee that our Services will always be available or be uninterrupted. We may suspend, withdraw, discontinue or change all or any part of our Service without notice. We will not be liable to you if for any reason our Services are unavailable at any time or for any period. You are responsible for making all arrangements necessary for you to have access to our Services.
32. When E4F can Terminate this Agreement or Suspend our Services
32.1 We may end this Agreement by giving you two months’ notice. We may
end this Agreement and close your E4F User Account or any service associated
with it by giving you two months’ prior notice.
32.2 We may suspend or close your E4F User Account without notice in certain
circumstances. We may at any time suspend or close your E4F User Account
and/or end this agreement without notice if:
(a) you breach any provision of this Agreement or documents referred to in
this Agreement;
(b) we are requested or directed to do so by any competent court of law,
government authority, public agency, or law enforcement agency;
(c) we have reason to believe you are in breach of any applicable law or
regulation; or
(d) we have reason to believe you are involved in any fraudulent activity,
money laundering, terrorism financing or other criminal or illegal
activity.
32.3 We may suspend your E4F User Account for security reasons. We may
suspend your E4F User Account or restrict its functionality if we have
reasonable concerns about:
(a) the security of your E4F User Account; or
(b) suspected unauthorised or fraudulent use of your E4F User Account.
32.4 We will give you notice of suspension where possible. We will give
you prior notice of any suspension or restriction and the reasons for such
suspension or restriction as soon as we can, unless notifying you would be
unlawful or compromise our reasonable security measures. We will lift the
suspension and/or the restriction as soon as practicable after the reasons
for the suspension and/or restriction have ceased to exist.
32.5 You cannot use the App if this Agreement ends. On termination for
any reason all rights granted to you in connection with the App shall cease,
you must immediately delete or remove the App from your devices.
33. Our Right to Make Changes
33.1 We may change this Agreement by giving you at least two (2) months’
prior written notice. If we do this, you can terminate this Agreement
immediately by providing written notice to us during the notice period. If
we do not hear from you during the notice period, you will be considered as
having accepted the proposed changes and they will apply to you from the
effective date specified on the notice.
33.2 In some instances, we may change this Agreement
immediately. Despite clause 33.1, changes to this Agreement which are
(1) more favourable to you; (2) is required by law; or (3) relates to the
addition of a new service, extra functionality to the existing Service; or
(4) any other change which neither reduces your rights nor increase your
responsibilities, will come into effect immediately if they are stated in
the change notice. Changes to exchange rates shall come into effect
immediately without notice and you shall not have the right to object to
such a change.
34. How We May Contact You
34.1 We usually contact you via email. For this purpose, you must at
all times maintain at least one valid email address in your E4F User Account
profile. You should check for incoming messages regularly and frequently,
including within your All Mail, Junk and/or Spam folders, these emails may
contain links to further communication on our Website. If you don’t maintain
or check your email and other methods of communications, you will miss
emails about your transactions and our Services. We cannot be liable for any
consequence or loss if you don’t do this.
34.2 Other ways we may contact you. In addition to communicating via
email, we may contact you via letter or telephone where appropriate. You
must at all times maintain a valid contact phone number and residential
address in your E4F User Account profile. If you use any mobile services, we
may also communicate with you via Text message. Any communications or
notices sent by:
(a) Email will be deemed received by you on the same day if it is
received in your email inbox before 5pm on a Business Day. If it is received
in your email inbox after 5pm on a Business Day or at any other time, it
will be deemed received on the next Business Day.
(b) Post will be deemed received three days from the date of
posting for UK post or within five days of posting for international
post.
(c) SMS/Text will be deemed received the same day.
34.3 Where legislation requires us to provide information to you on a
durable medium, we will either send you an email (with or without
attachment) or send you a notification pointing you to information on our
Website in a way that enables you to retain the information in print format
or other format that can be retained by you permanently for future
reference. Do keep copies of all communications we send or make available to
you.
34.4 If you need a copy of the current Agreement or any other relevant
document, please contact customer support by emailing
[email protected]
34.5 This Agreement is made in the English language. Documents or
communications in any other languages, if available are for your convenience
and only the English language version of them are official.
35. Complaints
35.1 If you have any complaints about us or our Services, you may
contact us following our complaints policy and procedure, which are in
accordance with the Financial Conduct Authority’s requirements, and the
details whereof are available on our website at www.exchange4free.com.
35.2 You can also take your complaint to the Financial Ombudsman Service
should you not be satisfied with our final response. Eligibility criteria
and information on the procedures involved are available from the Financial
Ombudsman Service, Exchange Tower, Harbour Exchange Square, Isle of Dogs,
London, E14 9SR. https://www.financial-ombudsman.org.uk/
36. E4F Does Not Provide Advice
36.1 E4F shall not provide you with any investment advice or advice such as
whether to proceed or not to proceed with a transaction or in respect of
timing of a transaction or the legal, regulatory, business, financial or
other consequences of a transaction.
36.2 All services contemplated by this Agreement are provided on an
execution-only basis.
36.3 Any decision to transact is always your decision and we cannot be
liable for any loss including loss of exchange rate move before or after you
transact. We may provide market information at your request, but this is not
provided as advice and you should not infer anything from the information.
Foreign exchange conditions are very complex and volatile and as a result we
cannot accept responsibility for your decision to enter into a transaction
under this Agreement.
37. Other Important Terms
37.1 Nobody else has any rights under this Agreement. This Agreement is
between you and us. No other person shall have any rights to enforce any of
its terms. Neither of us will need to get the agreement of any other person
in order to end or make any changes to this Agreement.
37.2 We may transfer this Agreement to someone else. You may not
transfer, assign, mortgage, charge, subcontract, declare a trust over or
deal in any other manner with any or all of your rights and obligations
under this Agreement (including the E4F User Account) without our prior
written consent. We reserve the right to transfer, assign or novate this
Agreement (including the E4F User Account) or any right or obligation under
this Agreement at any time without your consent. This does not affect your
rights to close your E4F User Account under clause 25. In the event that we
assign our rights in accordance with this clause, you agree to the transfer
of all Relevant Funds held for you to the assignee.
37.3 We will in accordance with the Regulations provide, make available,
communicate and inform you of certain information relating to Payment
Services provided by us. We will do this in accordance with the Regulations
and where applicable in a Durable Medium. Your attention is drawn to clause
27.13 where you confirm that you have regular access to the Internet and
email and that you are able to store information sent to you by email and
other electronic means in a Durable Medium.
37.4 All communications in relation to this Agreement and the services
contemplated hereunder, whether orally or in writing, must be in the English
language. All communications may be made by any reasonable means, including
but not limited to, telephone, letter, electronic mail or Text/SMS. We
reserve the right to request that you confirm in writing any oral
communications that you may give us.
37.5 This Agreement and the services contemplated hereunder are subject to
all applicable laws, rules and regulations, including (but not limited to)
the Financial Services and Markets Act 2000, the Regulations, the relevant
rules of the Financial Conduct Authority or any other competent regulatory
authority. If there is a conflict between this Agreement and any applicable
Laws, the latter will prevail.
37.6 Nothing in this Agreement confers or is intended to confer a benefit
enforceable by a person who is not a party to it and no term of this
Agreement is enforceable under the Contracts (Rights of Third Parties) Act
1999 by a person who is not a party to this Agreement.
37.7 The provisions of this Agreement are severable and the invalidity or
unenforceability of any provision herein, as decided by any court or other
relevant authority having jurisdiction, shall not affect the validity or
enforceability of any other part of this Agreement, will remain in full
force and effect.
37.8 While you are using our services, you may use E4F Materials only for
your personal or corporate use and solely as necessary in relation to those
services. You may not, and may not attempt to, directly or indirectly
remove, obscure or alter any notice of any of our trademarks, or other
intellectual property appearing on or contained within the services or any
E4F Materials.
37.9 Even if we delay in enforcing this Agreement, we can still enforce it
later. If we delay in asking you to do certain things or in taking
action, it will not prevent us taking steps against you at a later date and
all our rights in law and under this agreement are and remain reserved.
37.10 This Agreement supersedes any other previous agreements. This
Agreement supersedes and extinguishes all previous agreements between you
and Exchange4free, whether written or oral, relating to its subject
matter.
37.11 Which laws apply to this Agreement and where you may bring legal
proceedings? This Agreement is governed and construed in accordance
with English law. Any dispute between you and us in connection with your E4F
User Account and/or this Agreement may be brought in the courts of England
and Wales, which the parties hereby agree has exclusive jurisdiction.